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cardwell_olssi_collaborate

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Catherine Cardwell Ohio Wesleyan University OLSSI 2015
collaborate for success
OUTCOMES
Acquire new strategies to promote participation and creativity in teams. Imagine cost effective ways to develop a creative commons—a space that promotes better teamwork and collaboration. Gain an awareness and understanding of a variety of collaborative tools.
Participants will
ACTIVITY
Think about a time you had to work in a team, any team, in your library or consortium, or across campus. 1.  What worked well? 2.  What didn’t work?
!
Hold  This Thought for Later
Reflection
3.  What would you do differently?
THE EVIDENCE
Individuals
“. . . decades of research evidence clearly reveals that groups are inferior to individuals  when it comes to creativity” (p. 2)
Groups
Thompson,Leigh L. Creative Conspiracy: The New Rules of Breakthrough Collaboration. Boston. Harvard Business Review Press, 2013.
BRAINWRITING: A SOLUTION
BRAINWRITING
A GROUP
MANY INDEX CARDS
A WALL OR FLIP CHARTS
DOTS
A STRATEGY TO INCREASE PARTICIPATION & CREATIVITY
THE RULES
1. WRITE Legibly
2. No GUESSING who wrote something
3.             No CONFESSING  you wrote something
THE PROCESS
1. Distribute a generous amount of index cards or scrap paper. 2. Set a time limit, usually five to ten minutes. 3. Ask team members to write one idea per card. 4. Collect all of the cards and post them to the wall or flip charts. Alternatively, team members can sort them into piles by category or theme if the group is large. 5. Vote on ideas.  Distribute dots and ask members to vote on “best” ideas. 6.  Flag the best 4-6 ideas. ****Repeat process as needed.
For more options on this process and other strategies, visit pp. 128-132 in Thompson’s Creative Conspiracy.
ACTIVITY
Leave Your Cave and Make a Creative Commons Imagine that we are a team that will work together on regular basis—physically in the same space.  Our director has tasked us with transforming an old, rather large office (or small classroom) into a “creative commons.”  The space will hold about 10 people comfortably. The director has budgeted about $2000 for the project. What would you need to transform the space? Don’t worry: You will still have your cave for individual work.
TOOLS FOR COLLABORATION
Dropbox Google Docs & Hangouts Basecamp
All team members don’t have access to Google Docs and need a straightforward way to collaborate OR the final product needs to be in a native Microsoft format. SYNCS documents on all devices and allows access from anywhere. ALLOWS you to share, view file history, comment, and revise documents. Works with Office files (Word, Excel, PowerPoint). IS simple to set up and use.  Accounts with up to 2GB space are free.  You will have to pay for more space and enhanced functionality. IS generally recommended for asynchronous edit.
DROPBOX
WHEN?
WHY?
Perhaps the easiest of all collaboration tools and all users have or are willing to have a gmail/google account. ARE free, widely available, and very easy to use. DO not require Microsoft Office products. ALLOW multiple people to edit, chat, and generally collaborate on the same document at the same time. AND Hangouts Is a great alternative to conference calls, especially for a more personal touch.
GOOGLE DOCS & HANGOUTS
WHEN?
WHY?
You are leading a significant project with complex membership. HELPS keep track of communication, calendar, action items, members, documents related to the project.   DELIVERS messages to email but housed in project site. All in one spot. WORKS across platforms.  Official apps available for iPhone, iPad, and Android.  HAS minimal cost, depending on need.
BASECAMP
WHEN?
WHY?
SAMPLE BASECAMP PROJECT
THE PLAYERS
A project coordinator with 2 collaborators: three different institutions One digital scholar One library director One librarian One consultant
ENGAGING COLUMBUS
A MELLON GRANT
http://engagingcolumbus.owu.edu/
BASECAMP: A LOOK BEHIND THE SCENES
REFLECTIVE WRAPPER
Think about a time you had to work in a team, any team, in your library or consortium, or across campus. 1.  What worked well? 2.  What didn’t work?
!
IT'S TIME.
Reflection
3. Given what you know now, what would you do differently?
Thompson, Leigh.  Kellogg School of Management. Video: How Brainwriting Can Neutralize the Loudmouths. https://www.kellogg.northwestern.edu/news_articles/2014/06262014-video-thompson-brainwriting.aspx  Accessed July 15, 2015.
ADDITIONAL RESOURCES
Dachis, Adam.  How to Use Dropbox as a Killer Collaboration Tool. lifehacker. April 18, 2011. http://lifehacker.com/5792938/how-to-use-dropbox-as-a-killer-collaborative-work-tool Accessed July 15, 2015.
Bulygin, Daniel.  6 Free Easy-to-Use Online Collaboration Tools – Make Teamwork Simple. trendblog.net.  May 27, 2015. http://trendblog.net/6-easy-to-use-online-collaboration-tools-make-teamwork-simple/  Accessed July 15, 2015.
Duncan, Kevin. The Ideas Book: 50 Ways to Generate Ideas More Effectively. London: LID Pub, 2014.
Thompson,Leigh L. Creative Conspiracy: The New Rules of Breakthrough Collaboration. Boston. Harvard Business Review Press, 2013.